Create a report that describes the data that has been acquired, including the format of the data, the quantity of data (for example, the number of records and fields in each table), the identities of the fields, and any other surface features which have been discovered. Evaluate whether the data acquired satisfies the relevant requirements.

There are many ways to describe data, but most descriptions focus on the quantity and quality of the data—how much data is available and the condition of the data. Listed below are some key characteristics to address when describing data:

• Amount of data. For most modeling techniques, there are trade-offs associated with data size. Large data sets can produce more accurate models, but they can also lengthen the processing time. Consider whether using a subset of data is a possibility. When taking notes for the final report, be sure to include size statistics for all data sets, and remember to consider both the number of records as well as fields (attributes) when describing data.
• Value types. Data can take a variety of formats, such as numeric, categorical (string), or Boolean (true/false). Paying attention to value type can head off problems during later modeling.
• Coding schemes. Frequently, values in the database are representations of characteristics such as gender or product type. For example, one data set may use M and F to represent male and female, while another may use the numeric values 1 and 2. Note any conflicting schemes in the data report.